UCSD Blink: When You Leave UCSD: Employee Checklist

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When You Leave UCSD: Employee Checklist

Summary: Use this checklist to determine what steps to take when you separate from UCSD.

In the right place? If you are subject to a layoff or reduction in time, see Layoff/ Reduction in Time: Overview (Employees). If you are retiring, see When You Retire From UCSD: Employee Checklist.

Topic		Details
	Inform your supervisor that you are leaving UCSD.	Provide your supervisor with a written letter of resignation, including the effective date of your resignation. Discuss with your supervisor: Tasks that need to be reassigned Recommendations you have for a replacement Willingness to train replacement Disposition of e-mail and network files
	Find out about any benefits you may be entitled to.	Meet with your HR benefits representative. Complete and submit any forms provided by your supervisor or HR contact. Be sure you: Receive a link to For Your Benefit-California's Programs for the Unemployed (PDF) Complete any COBRA forms required Sign the Unemployment Insurance Termination Report Read Leaving UC Employment for answers to general questions about benefits. Access your account at At Your Service Online: Via Single Sign-On (see instructions) Via AYSO password Access your account at Fidelity Retirement Services.
	Return any UC property to your department business office. Note: You may wish to request a receipt from the department for returned items.	UC cards: Campus ID card Calling card Department and library copy cards UCSD Travel Card Express Card Long-distance authorization card Parking garage/ building access card UCSD keys, key cards Computer and communications equipment: Cell phones Laptops Pagers Radios, walkie-talkies Equipment on loan to you: Check with your department's property administrator to see if any equipment is signed out to you.
	Be sure you complete these tasks before your last day of work.	Delete or transfer your e-mail and computer files as instructed by your supervisor. Cancel your parking permit. Download and complete the Parking Cancellation and Refund form (Word file). Take the completed form and your parking placard to the Parking Office. Advise your department if there are any pending travel reconciliations or payment authorization reimbursements. Reset your voice mail password to the five-digit extension number. Check with your supervisor about setting up a forwarding message.
	Keep your permanent address current with UC.	Update your address to receive mailings from UC such as your W-2 by doing one of the following: Download the UC Benefits Address Change form (PDF). Follow the completion and submission instructions on the form. Call the UC Customer Service Center, (800) 888-8267.