| What to do |
How to do it |
| 1 |
Learn how to use the query tool, if necessary. |
- Review How to Retrieve Data Using QueryLink.
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| 2 |
Open the Academic Personnel Sabbatical Credit Accrual query. |
- Access the Academic Personnel Sabbatical Credit Accrual query in EmployeeLink.
Note: If you don't have access to EmployeeLink, follow the directions in How to Get a User ID (Business Systems).
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| 3 |
Make your selections in the query fields. |
- On the Employee tab:
- In the box next to Employee Name, enter the name (last name, first name) of the academic employee for whom you are retrieving data.
- On the Department tab:
- Leave all departments selected in the drop-down list next to Department. They are the departments you are authorized to access.
- On the Sabbatical Credit tab:
- Make no changes to the default settings.
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| 4 |
Submit your query. |
- Choose how you want the results presented from the pull-down menu at the bottom of every query screen, above the Help button.
- Send Data to Screen (default view)
- Tab-delimited file
- Excel spreadsheet
- Excel PivotTable
- Chart Wizard (to create a graphics chart)
- Click Submit to run the query.
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| 5 |
Check the query results and calculate current credits. |
- Review the data, shown under two headings:
- Sabbatical Credits: The number of credits available
- Credits Calculated Date: Credit accrual and credit usage are calculated through this date.
No sabbatical leave has been taken and no credits have been forfeited
since this date.
Example: If Sabbatical Credits are 6, with a Credits Calculated Date of 06/30/2001, the employee has not taken any sabbatical leaves since 06/30/2001, or used any sabbatical credits in other ways.
- Determine the current available balance:
- Add the number of credits earned for each academic year since the Credits Calculated Date, based upon the appointment type (academic or fiscal year).
- Consider any leaves that have affected the accrual.
Note: You can also use this method to project sabbatical credit balances for a future date.
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| 6 |
Modify your query, if needed. |
- After running your query, you can make changes to your selections:
- Check the box next to a field to display that field in the query results.
- Uncheck the box next to a field to remove that field from the query results.
- Enter values in the boxes next to fields to further refine the query.
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